Development Administrator

Posted by City of Gaithersburg Arts and Events ; Posted on 
Jobs - DEADLINE :  
Development Administrator





Applications are being accepted by the Cultural Events & Services Division of the Department of Parks, Recreation & Culture for an experienced full-time Development Administrator to perform a variety of work related to identifying, cultivating, soliciting, monitoring, and stewarding private sector sponsorship and grant opportunities in successful support of the programs, goals, initiatives, and objectives of the Department and its events and programs.

As the Development Administrator, you will identify, research, and actively pursue grant opportunities and sponsorship sources within the private sector; prepare fundraising/market strategies; assist in grant writing and preparation; contact, meet, and build relationships with current and potential sponsors/donors and grant makers; and coordinate fundraising activities and solicit contributions and sponsorships.

To be successful in this position, you must be an excellent writer and communicator, as the position requires considerable grant writing and interaction with the development and business community and other private sector representatives. You must be resourceful, creative, approachable, poised, and diplomatic; demonstrate exemplary time management and customer service skills; and be a great organizer who can multi-task multiple projects and meet firm deadlines. Initiative and good judgment are essential. We are a team-based culture committed to providing outstanding and diverse cultural, artistic, and recreational opportunities and interests to promote the well-being of residents and visitors.

Anticipated hiring range for this position is anticipated to be $50,000 – $57,000, negotiable depending on qualifications and experience. We provide top-notch insurance benefits (medical, dental, vision, long-term care, life), paid time off, generous retirement contributions, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.

Job Functions

What you will do with us:
  • Identify, research, and actively pursue grant opportunities and sponsorship sources for specific projects, programs, activities, or events that support and enhance existing and new programs.
  • Contact and build relationships with current and potential sponsors/donors and grant makers.
  • Identify Departmental events and special projects or programs in need of sponsorship and advise staff on effective fundraising activities.
  • Coordinate fundraising activities; solicit contributions and secure and acknowledge participation and sponsorship commitments.
  • Develop and prepare fundraising/marketing strategies and activity plans that encourage new or increased sponsorships; design and prepare marketing materials.
  • Make funding requests to foundations; assist in writing and preparing grant applications.
  • Prepare and manage sponsorship agreements and ensure compliance within all aspects of those agreements.
  • Develop and manage program initiatives including collecting sponsorship payments and tracking and monitoring grants, budgets, funds, statistics, demographics, and trends.
  • Prepare and present detailed reports on sponsorship research, inquiries, progress, and outcomes.
  • Attend meetings and events; make presentations to the development and business community and other potential sponsors to promote organizational goals or solicit sponsorships.
Key responsibilities are highlighted above; please click here to view the classification description for the Development Administrator position.



What you will need to be considered:

  • Bachelor’s Degree from an accredited college or university.
  • At least 5 years of relevant professional experience in sponsorship coordination, fund or business development, marketing, public relations, communications, or grant writing (additional education may not substitute for previous experience).
  • Solid technology skills required (Microsoft Office applications and grant/fundraising software applications); experience with development software a plus.
  • Excellent writing, communication, organizational, administrative, time management, customer service, and project management skills.
  • A thorough knowledge and understanding of the local business and development community.
  • Be adaptable and flexible, excel in multi-tasking, and be persistent in the face of obstacles.
  • Be detail oriented and accurate, thorough in completing work tasks, and have a demonstrated ability to meet deadlines.
  • Ability to learn quickly and to work independently and efficiently in support of the Division.
  • Valid driver’s license and safe driving record.
  • Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Additional Information

Interested applicants must submit the following to be considered:
  • A complete online application (incomplete applications will not be processed)
  • Resume (attached to the online application)
  • Letter of interest (attached to the online application)

Your cover letter should clearly describe why you are interested in the position, and your resume and letter should discuss past relevant experience and convey how that experience, in addition to your other special skills and abilities, make you uniquely qualified to serve in this position.

The position will remain open until filled; however, for best consideration, please submit your application with accompanying resume and letter of interest before Monday, September 27, 2021. Recruitment will close without notice when a sufficient number of qualified applications are identified or all hiring decisions have been made.

This is a full-time salaried “exempt” position requiring a minimum of 40 hours per week (not eligible for overtime compensation under the provisions of the Fair Labor Standards Act and the City’s personnel regulations). Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.

The successful candidate will be subject to a pre-employment background investigation. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.For more information, contact Shellie Williams, Cultural Events & Services Division Chief, at 240.805.1279 or Questions regarding the online application process may be directed to the Department of Human Resources at 301.258.6327 or

This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.

Job Details (for job postings)

Job Category: Development/Fundraising
Position Type: Full Time
Salary Range (annual): -
Experience: -
Education Level: Bachelor's Degree