About Glenstone Museum
Founded with the mission to seamlessly integrate art, architecture, and landscape, Glenstone is an art museum located on nearly 300 acres of rolling hills and unspoiled woodland in Potomac, Maryland. The museum, opened in 2006 and expanded in 2018, offers nearly 60,000 square feet of exhibition space to showcase its renowned collection of postwar and contemporary art. With its expansion, Glenstone now welcomes more than 100,000 visitors each year, and admission is always free. Glenstone has an operating budget in excess of $20 million and a balance sheet in excess of $4 billion.
The Director of Finance is responsible for ensuring fiscal best practices and strategic management to strengthen and improve the financial stewardship and operations to advance the organization’s mission. Reporting to the Museum Director, the Director of Finance also serves on the six-person Leadership Team, which defines and implements organization-wide strategy and policy.
The Director of Finance leads a team of at least three associates responsible for all financial activities for the museum, including accounting, budgeting, payroll and adhering to industry best practices and I.R.S. requirements for a 501(c)(3) organization.
This role serves as the internal finance expert who provides fiscal guidance to the organization’s leadership and collaborates with external stakeholders including insurance brokers, banking partners, and legal counsel, as required.
Desired Attributes & Characteristics
The ideal candidate will have at least ten years of experience successfully leading teams and managing all functions in a finance department. The successful candidate is self-motivated, thrives in a high-performing team environment and confidently manages and adapts to change. Strong interpersonal skills, discretion, cultural competency, strategic thinking, attention to detail and multitasking abilities are critical in this role.
- Provide oversight and strategic direction for all financial initiatives for the Museum, including but not limited to operating and capital budgeting, forecasting, financial reporting, payroll, and expense processing.
- Lead the Finance department team of at least three associates and ensure the department is right-sized, appropriately staffed, and productive.
- Hire, train, coach, and manage the Finance team. Develop goals, define priorities, and meet regularly to track progress.
- Maintain and continuously improve the financial functions of the organization by conducting regular assessments of its financial policies, procedures, and systems to maximize efficiency.
- Develop and implement systems to prepare for an external audit of areas including but not limited to fixed assets, inventory, revenues, investment accounts, budget/actual responsibility reporting, internal controls, closing procedures, and formal reconciliation protocols, while ensuring that the organization is fully compliant and adhering to or exceeding industry best practices.
- Manage the implementation of year-end audits and stay up-to-date on nonprofit audit best practices and state and federal law regarding nonprofit/foundation operations.
- Prepare the Finance function to operate under a future Board of Directors.
- Oversee and review financial statements, external and management reporting, treasury, budgets, general accounting, taxes, compliance matters, purchasing, risk management, and payroll.
- Substantively contribute to strategic discussions about the long-term financial stewardship of the Museum, providing financial analysis of business decisions and ad hoc projects as required by leadership, the Founders, and the Board of Directors.
- Lead and manage the annual budget and quarterly forecasting processes and administer training for new managers to ensure all managers are monitoring and adhering to their department budgets.
- Prepare and present monthly reports, variance analyses, and quarterly forecasts to leadership and the Board in line with predetermined reporting schedules.
- Manage banking relationships and cash management function. Continue the migration away from paper processes to fully electronic payments and supporting documentation to expedite administrative processing.
- Oversee cash flow planning to ensure the availability of funds and the timely execution of payments.
- Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the Museum’s operations and plans. Make recommendations across all departments to find efficiencies.
- Ensure compliance with tax and regulatory filing requirements. When necessary, coordinate with external consultants for tax or legal advice.
- Maintain systems of internal controls and inventory control; manage insurance matters to identify potential cost savings; analyze contracts and assist leadership with other special requests in this area.
- Working closely with leadership, lead the annual salary increase process and recommend necessary updates to the organization’s compensation philosophy.
- With the Director of HR, co-lead the annual employee benefits renewal, serving as the lead on cost analysis to ensure benefits are competitive with market.
- Serve as a member of Glenstone’s 401(k) committee, which manages the employer’s fiduciary responsibilities of the plan.
- Lead other special projects and ad hoc initiatives as requested by the Founders, Board, and Leadership Team.
- Together with the Finance team, participate in organization-wide associate engagement activities such as attending public programs, hosting interns, and volunteering in the community.
Visit https://www.glenstone.org/about/careers/?gnk=job&gni=8a7887ac87ed2ad60188060938596c72&lang=en for more information.