Grants Coordinator

Posted by Arts for the Aging ; Posted on 
Grants Coordinator


This position is ideal for someone with previous nonprofit experience interested in building a career in fundraising/development, grantwriting and administration, donor relations, and communications. In addition, the Coordinator must have a passion for supporting Arts for the Aging’s culture of collaboration, compassion, and innovation, its values of community outreach, participatory engagement, and respect, and one who is dedicated to aligning programs, practices, and communications accordingly.

POSITION OVERVIEW: The Grants Coordinator will support Arts for the Aging’s fundraising and communication objectives. The Grants Coordinator will be responsible for writing content for grant applications and other fundraising materials, with accurate and complete information on the organization, programs, and services obtained from the Program Director and other staff. The Grants Coordinator’s responsibilities include assisting with cultivating gifts from new and existing institutional donors through prospect research, writing and submitting grant applications and reports, donor support, and database management. Under the guidance of Arts for the Aging’s Director of Development and Communications and the Director and CEO, assist with grant administration, solicit and acknowledge donations, prepare board and staff members for stewardship efforts as necessary, and maintain donor records.


Fundraising and Grant Administration and Support:

  • Update and maintain the grants and contracts calendar
  • Ensures grant is submitted on time and within application parameters.
  • Work with Administrative Manager to process and enter payments for donations, make calls to donors regarding declined or expiring credit cards, document gifts, prepare acknowledgement letters, tax receipts, and other correspondence
  • Support grant proposal development, funding requests, and report writing
  • Support the submission of funding requests (e.g. compiling necessary documents to create an application package); and completes all documents, forms, or reports required by the grant.
  • Assist in the production and management of mailings, fundraising appeals and online campaigns, including creating mail merged documents, and donor acknowledgement correspondence
  • Participate in trainings and webinars as needed

Prospect Research:

  • Conduct preliminary research and analysis on prospective individual, corporate, and foundation donors
  • Assist Director of Development and Communications in identifying and cultivating grants, and track pre-and post-award funder deadlines
  • Compile necessary information for the application process through collaboration with other employees, database research, and other factfinding actions and meetings.

Database Management:

  • Collaborate with Administrative Manager to
    • assist with maintaining donor/donor-prospect database, software tools, and systems. Create and generate revenue, donor information, fundraising, and ad hoc and audit reports
    • ensure accurate information and reporting from donor database and financial systems
  • Create weekly, monthly, quarterly, and annual fundraising reports.

Manage the Donor Perfect database:

  • Adhere to a new coding system that addresses omissions and redundancies for streamlined and more accurate fundraising reports.
  • Maintain standard operating procedures (SOP) for data entry and reporting in the database, and develop new SOPs as needed. Performs other job-related duties and functions as assigned.


Salary range: $39,900 – $49,400 commensurate with experience.

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Job Details (for job postings)

Job Category: Development/Fundraising
Position Type: Full Time
Salary Range (annual): $25,000-$50,000
Experience: 2-5 Years
Education Level: Bachelor's Degree