Volunteer Art Pavilion Coordinators

Posted by The Scotland Juneteenth Heritage Festival ; Posted on 
Volunteer Art Pavilion Coordinators



The Scotland Juneteenth Heritage Festival is expanding to the Cabin John Village mall and the Cabin John Regional Park on June 19, 2023, with a wide variety of events including an Art Pavilion. To achieve the Festival’s mission of supporting and celebrating the Black kinship communities of Montgomery County, the Art Pavilion Coordinators (minimum of 2) will be tasked with setting the protocols and selecting the artists. In keeping with the remuneration offered all other coordinators of the other activities within the Festival, these will be offered as volunteer positions.

This is envisioned as a cash-and-carry sales event. Artists will be asked to pay a nominal space fee to reserve a spot in the Pavilion. Additional fees may apply if the artists do not own their tables and tents. Prizes may be awarded to the artists if the Art Pavilion Coordinators recommend various categories.

In addition to recruiting the artists who best serve the mission of the Festival, the Art Pavilion Coordinators will be expected to communicate to the Logistics Coordinator for the Festival regarding the numbers of tents, tables, chairs, signs, and other needs. The Art Pavilion Coordinators will also meet monthly with the Festival Steering Committee to provide updates on space needs, artist recruitment, and any other logistics needs. The Art Pavilion Coordinators will ideally offer suggestions for promotion, including personal networks, Internet sites and social media.

For successful candidates, this position offers a unique leadership opportunity in what will be a high-profile, media-rich environment. Other Festival volunteers and supporters include leaders in politics, business, sports, entertainment, and the visual arts. A primary backer of the festival is the Glenstone Museum in Potomac, as well as the Montgomery County government, Montgomery Parks, Cabin John Village mall, the office of the Governor of Maryland, the Washington Wizards and Mystics, Bethesda Big Train Base Ball, and many others.


Dates of Engagement — March-July, 2023

Status — Part-time volunteers

Ideal Background — The persons selected for this position should have some experience with previous art shows, fairs, festivals, or exhibitions. Familiarity with setting artist protocols (reflecting the theme of the event) and artist one-day contracts is preferred. For this festival, some background or understanding with and of the African-American culture is preferred.

Specific Tasks —

  1.  Establish and oversee a committee that will manage the Art Pavilion of the Festival (co-leaders are preferred)
  2. Establish the protocols for artist acceptance in the Scotland Juneteenth Heritage Festival (for possible example: work in MoCo or DMV; African-American; thematically appropriate; event sponsor etc.)
  3. Recruit artists from a variety of means including art societies, membership groups, Internet searches
  4. Create acceptance forms/contracts between the Festival and artist
  5. Collect photos and biographical information for the Festival web site and social media campaign
  6. Establish the footprint of the Art Pavilion in cooperation with the Steering Committee
  7. Order tables, tents, chairs etc. from the Logistics Coordinator of the Festival
  8. Assist in the creation of signs, banners and other marketing collateral for the Art Pavilion in conjunction with the Festival marketing team
  9. Establish any other budget needs for the Art Pavilion in conjunction with the Steering Committee
  10. Manage and delegate the set-up and take-down of the Art Pavilion on June 19.
  11. Manage and coordinate a lesson learned session after the Festival

Email Paul Tukey at paul.tukey@glenstone.org for questions and to sign up!

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