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Administrative Specialist
Jobs - DEADLINE :
OPEN DATE: March 18, 2024
CLOSING DATE: April 8, 2024
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Temporary Not to Exceed 3 Years
SCHEDULE: Full Time
DUTY LOCATION: Suitland, Md
Non-sensitive (NS)/Low Risk
Open to all qualified applicants
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
OVERVIEW
Come join a mission driven institution and be a central contributor to a new and exciting initiative at the Smithsonian’s National Museum of the American Indian (NMAI)! The NMAI seeks a Staff Assistant to support fellowship and internship programs through the museum’s new Outreach and Engagement Planning Office. The Office is dedicated to advancing NMAI’s mission through developing and supporting collaborations and partnerships with Native and Indigenous communities and allied organizations.
The incumbent will be responsible for a wide variety of functions in support of fellowship and internship programs and general activities of the Outreach and Engagement Planning Office. The incumbent will serve as staff assistant to the fellowship program administrator and provide program support for NMAI fellowship and internship programs. This includes assisting with onsite fellowship and internship activities, supporting applicants through the application and selection process, providing support for recruitment and outreach activities, and performing general administrative tasks in support of these programs. The incumbent will also assist in outreach and engagement efforts with Indigenous communities and allied organizations as part of the overarching work of the Outreach and Engagement Planning Office.
This position is located at the NMAI in the Cultural Resources Center in Suitland, MD. Occasional travel to other NMAI locations or partnering institutions and Indigenous communities may be required.
Please note, this is a trust position and applications are not through USA Jobs; an uploaded CV or resume and cover letter are required at the job application website. Your cover letter should address how your resume and experience connect to the requirements of the position. A resume can be more than two pages given that it should include a description of your paid and non-paid work experience that is related to this job, starting and ending dates of job (month and year), and average number of hours worked per week.
DUTIES AND RESPONSIBILITIES
- Provides scheduling, coordination, and other administrative support for fellowship and internship program activities.
- Assists in maintaining and tracking program budgets.
- Establishes and maintains systems to organize program correspondence and files.
- Leads and refines communication and documentation strategies for fellowship and internship programs.
- Works collaboratively with other staff in the Office and cross-departmentally to host fellows, interns, program alumni, and other visiting researchers or community members.
- Supports procurement and invitational travel to host Indigenous communities and community members at the museum.
- Assists on an as-needed basis the work of the Outreach and Engagement Planning Office.
Compensation:
$68,405 - $72,965 / year
For more information, visit: https://trustcareers.si.edu/en/postings/06411d18-7f53-444c-b7b9-f95244049800
Job Details (for job postings)
Job Category: Administrative
Position Type: Temporary
Salary Range (annual): $60,000-$70,000
Experience: -
Education Level: -